Do you have to be a member of SDMS to apply for SDMS CME credit?
No, you don't have to be a SDMS member to apply for SDMS CME credit. However, SDMS
members receive a discount on the CME credit application processing fees as a benefit
of membership.
What is my file number?
Your file number is your approval number. It can be found directly to the left of
the activity title on the “CME Activities” screen.
Why can’t I log in to my account?
All usernames and passwords are case-sensitive. Check your Caps Lock key and make
sure that an old password isn’t auto-filled by your computer.
If I was already a provider prior to July 1, 2008 do I have to register as a provider
with the SDMS CME Management System?
Yes, each provider must register online with the new SDMS CME Management System.
Can you put a rush on applications that aren't submitted 30 business days prior
to the educational activity?
No. The SDMS CME Management System will not allow you to enter a start date
of less than 30 days from the date of the application, no exceptions. SDMS does not
award retroactive CME credit.
Where can I find my receipt?
On the “CME Activities” screen click the
icon to the left of an activity. This will show you a receipt with all relevant
activity information.
Why can’t I add activities?
"General" users are not allowed to create new activities. Only the "Super Admin"
and "Admin" users have that capability. You can see what user designation you have
at the top left corner of any screen in the SDMS CME Management System, just
under your name.
To be able to create a Clinical Instructorship activity, you have to be given that
ability by your "Super Admin" user, and you must be a CAAHEP-accredited sonography
program.
How can I edit my application if I’ve already submitted it?
Once an application is submitted, the provider cannot edit it. If there are emergency
changes (faculty change due to cancelled flight, etc.) please contact the SDMS Education
& Meetings Department at 214-473-8057, ext. 112. Please note that these changes
must be made BEFORE the activity occurs in order for the activity to be valid.
Can I issue SDMS CME credit(s) before I receive SDMS CME credit approval?
No, for several reasons: 1) it is possible that the educational activity may not
be approved for CME credit; 2) all CME credit certificates must contain a unique
SDMS approval number or they will not be accepted by the ARDMS and/or ARRT. This
approval number is provided when you receive notification of CME credit approval
via email. Falsifying CME credit approval can result in revocation of your SDMS
CME provider status. In addition, issuing SDMS CME credit without approval by the
SDMS or after the SDMS CME credit approval expiration date (which appears on the
CME credit approval letter) may also result in legal action.
Why can’t I add/edit participants on my roster?
Check the end date of your activity. Users only have 30 days after an activity ends
to edit the roster before it is locked.
What do I do if I want to use my own certificates?
All certificates must have the following elements: participant first name, participant
last name, provider name, amount of credits awarded in each content area, the date
the activity was completed, the SDMS approval number, places for all 5 possible
registry numbers (SDMS, ARDMS, ARRT, CCI, CARDUP) and a 50-character unique digital
signature (approval number[module number]-32 unique alpha-numeric characters).
Click here to
see an example certificate
What do I do with my post-meeting evaluations?
Keep them in your records unless SDMS requests to audit them. Do not mail them in
with other paperwork. Evaluations must be retained for a minimum of four years.
Why do I need to fill out a new application every year?
Unless you have a multi-year approval, sometimes there are small changes to your
program that you don’t think about when renewing an application (e.g., the format
of a certificate, etc.). This is the best way for us to make sure that we have current,
updated information.
Why am I locked out of my account?
Providers who violate SDMS CME Policies and Procedures may face disciplinary
action, including a temporary or permanent lock-out of the provider account.
When trying to enter a new activity, why am I not given the Study Group option?
If you are the "Super Admin" user, you had to select the Study Group option when
initially creating your profile to be able to access this feature. If you were set
up as a user by your "Super Admin", they had to give you the authority to create
and manage Study Groups for you to have access to this functionality.
I am going to be listed as the Activity Director on the CME credit approval application
but I am not a member of the SDMS. If someone else I know is a member, can I use
her/his SDMS member number on the application and pay the member application processing
fee?
No, in order to receive the member discount, the individual serving as the Activity
Director (listed on the application) must be a SDMS member. The role and responsibilities
of the Activity Director of an educational activity are described in the SDMS CME Policies and Procedures.
Using someone's SDMS member number to receive the benefits restricted to SDMS members
raises ethical concerns.
I sent my CME credit certificates to the SDMS, why aren't those credits appearing
on my CME transcript in SDMS CME Tracker?
CME credit certificates should not be sent to the SDMS; SDMS does not add non-SDMS-approved
activities to a member’s SDMS CME Tracker. The only CME credits that will
appear in your SDMS CME Tracker are the CME credits that you earned from
SDMS-sponsored products, such as the SDMS Annual Conference, SDMS publications
or videotapes, JDMS CME tests, and SDMS-approved CME activities applied for after
July 1, 2008 through the SDMS CME Management System. The SDMS CME Tracker
is a benefit for SDMS members only.
Which category does my activity fall under?
Follow
this flowchart to figure out if you should apply for a Study Group, Single-Offering
Seminar, Multi-Offering Seminar, Single-Offering Short-Term Program or Multi-Offering
Short-Term Program.
For Self-Instructional activities, why do I need to send in a copy of the material,
e.g., publication, videotape, etc. if it has already been approved in the past?
Under the
SDMS CME Policies and Procedures all applications are treated as
new applications and all Self-Instructional activities must be reviewed each time
they are applied for.
The SDMS CME Policies and Procedures can be viewed/printed at:
http://www.sdms.org/pdf/sdmscme.pdf
For more information please contact the SDMS Education and Meetings Department at
(214) 473-8057 or (800) 229-9506 X 112 or
cmedept@sdms.org.